Student Volunteer Job Duty Descriptions


Here is a brief description of the student volunteers' jobs at VisWeek 2008.

Author Lineup

Doctoral Colloquium, Tutorials, Panel and paper sessions

These are the most coveted jobs. You will be at the doors-- inside or outside the ballrooms, take your pick :-) However, if you're inside please be by the door so people can reach you easily (You can move a chair if needed).
You will help us with a lot of things including -- doing headcounts at a predetermined time, handling any requests from the session chairs, etc. Be sure to be wearing your vest during these sessions. In previous years we have had complaints that nobody was taking care of the room, simply because attendees were not able to recognize the SVs.


SV Training session

The Student Volunteers (SVs) have a dedicated meeting room in the conference hotel. This room will be announced soon. We will hold an all SV meeting there on Saturday, October 10th from 6 PM to 7 PM. If you cannot attend the SV training session, please send us an email. We will discuss the description of each task, present the SV supervisors, distribute shirts and final schedules. We will also provide detailed training for tasks such as registration desk, slide collection and author lineup.


Registration

Attendees will report at the registration desk when they first arrive at the conference, starting on Saturday, October 18th. Registration envelopes for pre-registered attendees will be arranged in alphabetical order in boxes. Each envelope includes a badge, tickets, and receipt.
You will be responsible for going over the envelope contents with each registrant to make sure that everything is as it should be. Don't worry; there will be someone to help you out if there is any misunderstanding with an attendee and we'll go through all the registration processes during training. You might need to move boxed and setup/clear the desk if you take the first or the last shifts of the day.

Merchandise desk

Items such as the conference proceedings or DVDs (merchandise) are distributed at the merchandise desk. More details will be provided at the training session.

Registration Setup/Breakdown, Merchandise desk Setup/Breakdown

You will help us set up and close up the shop each day. It may involve packing/unpacking and moving a few boxes.

Bag Stuffing

We will open boxes of proceedings, DVDs etc., and put them in bags that will be given out to attendees when they register. This will involve some physical activity.

Email Room, and Speaker Prep Room

We need you in these rooms to both keep an eye on the equipment and to help people as needed. You will have a chair near the entrance of the rooms. If nobody is waiting in line to use a computer, you may use them while you are on duty.

Note: If somebody tries to move any equipment, please make sure they are working for the conference. You can ask for ID and/or names. We will give you a number to call when in doubt.

Email/Speaker Prep Setup

You will help setup the computers in the email and the speaker prep rooms. It will involve moving and arranging the desks and the computers in the rooms, wiring the computers etc. You do not need to know how to setup the network -- that will be taken care of.

Email/Speaker Prep Breakdown

You will help undo all the setup for these rooms. It will involve moving and taking down the computers and the tables in the rooms.

Tally Votes

We will need your help in entering the information from head count and evaluations in the computer.


Art Show/IDL/SAT/Posters

You will be checking badges, manning the doors, and also the equipment in the ballroom.

Art Show/IDL/SAT/Posters

You will help us set up and tear down tables and computers. This will involve some physical activity just like other setup and breakdown jobs.

Poster relocation

You will be paired with a fellow SV in order to move large poster easels (8 feet long) to the reception or back to their original location after the reception is over. This will some physical activity.

Wrap up

We will need you for miscellaneous breakdown activities. Some physical activity might be needed.

Slice Collection

All authors have been asked to provide their .ppt presentations to IEEE after their talk is over. This job will require you to explain to the speakers why are you collecting the .ppt presentations and to keep track of which presentations were you able to collect. You will also be responsible for the USB drive were the presentations are stored.

Reception

Before the reception starts, we will need your help in clearing out the area. You will be at the doors taking reception tickets from the attendees. You will also hand out return tickets to folks who might want to step out for a while. We will be on hand to help. Of course, this means you will have to wait for dinner a little bit :-)

Poster Setup/Breakdown

You will help setting up the poster boards. We expect the poster presenters to be there with you for setup. For tear down, we will need your help in clearing out the area of the boards.


Standby

This is the "on-call" position. You will need to fill in wherever the need is greatest. If nothing else, we will ask you to go around and check if other SVs need any small breaks.


We are looking forward to seeing everyone at the conference.